Facebook Status Updates Made Easy!

Tackle It “Tool” Tuesday –  You want today to be all about tackling a project or a task you dread…  Most people mastering or “corralling” their Social Media, Facebook interactions is a project they dread... finding the right tools to assist in this is today’s focus for me!

Don’t Let Facebook Status Updates Get The Best Of Your Time!

I have touched on it a bit in another post but I have found a tool that I highly recommend to any business owner LARGE, SMALL, INDEPENDENT, NETOWRKMARKTING you name it!  This tool is called Status Set Go!

Facebook Schedule Your Status and GO!

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Monetize Monday – Business Commitments, How They Can Hurt You?

Monetize Monday – In the weekly Productivity Weekly Program Mondays are days where we focus on generating revenue for the week – starting your week with intended cash flow coming in brings motivation to the week.

Business Commitments

We all make business commitments and I am safe to say from time to time we have all not kept one or two business commitments we have made.  Over your business lifetime one or two missed business commitments might be a lot but if this is a pattern and happens regularly you really need to evaluate the reasons why you are not keeping the business commitments you make.  Not keeping business commitments can hurt not only your reputation but your business success as well.  Once you start to lose a good business reputation, people start to find other people to work with and you never want your customers/clients/team members to move and work with someone else… and trying to come back from a BAD reputation can really hamper your growth and success.


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Losing Focus on Your Business? Don’t Be Discouraged, It Happens To Us All

Sitting at my desk staring at a piece of paper where I wrote down some notes, then looking up at the computer screen blankly not really reading what is on it and not knowing why I was even on that “website” – suddenly the phone rings and snaps me out of this “foggy” work state. I pick up the phone and jump into action talking to the person on the other end but I am not feeling the conversation – I hang up and I am back to not really knowing what I was doing before the phone call happened… sound familiar?

Is something wrong with me? Am I the only person this happens to? NO and NO

Focus…

I am the type of person that is up EARLY, between 4 and 5 am.  I work on my blog, do a short exercise like 30 mins, take kids to school, do my personal reading, check email/voicemail for a couple clients, make bed, straighten last minute stuff in the kitchen shower then by 8am I am ready to WORK.  Most people tell me I put in a full day before I even turn on the “open” sign.

Some days and even some weeks I lose my “mojo”!  I lose my focus.  I find myself not knowing what I need to do next but most I have lost my focus and seem to be wondering in my office.  My productivity level plummets and I am off track!  I then find myself upset that nothing is getting done and any of my little bit of productivity is then GONE!

Losing Focus Happens To The Best Of Us!

When things like that happen I have to stop and look at how long I have been working without taking a day for myself.  How long was I burning the candle at both ends?  How many people was I supporting (clients, kids, husband, family, pets) emotionally and task wise and not looking at what I needed?  No wonder my focus on my business had disappeared for a bit!

Keeping a steady stream of focus on your business is doable as long as you are remembering to keep a balance in your life.  Keeping a steady stream of focus on your business as long as you have structure to your days and a working process with productive procedures!  Most importantly keeping a steady stream of focus on your business is doable when you enlist “help” when you need it!

Stay Focused With Some Help!

When I talk about help – it means a couple of things…

Keeping Focus with support staff – this can be actual “staff” or “Virtual Assistants staff”.  Use some assistance to get tasks completed – they can focus on individual tasks that need to be done allowing you to stay focused on the bigger picture.  As the little tasks get completed you are moving closer to building your empire and it frees you up to continue the focus on your structure and where to build on it next!

Keeping Focus with the support of an Accountability Group or Mastermind Group “FOCUS GROUPS” – Have a group of people that are “your trusted advisers” is awesome!  This is something I love being a part of.  My businesses would not be where they are today without the support of my Accountability Group/Mastermind Group.  Being part of a group like this is not only inspiring but the focus is intense!  We all have a little ADD in us, being part of a group like this gives us the OK to focus on something else, someone else and help but keep our productive creative juices flowing!  NO BUSINESS IS TOO SMALL TO BE IN A GROUP LIKE THIS.  Granted there are some “focus” groups that are for bigger business but you can find one to fit your business.  If you cannot create one of your own with the people you are always asking advice from and giving advice too!  That is what you re doing already just not in a formal setting.

Staying Focused Is A Team Effort!

Even solo-preneurs should have a team.  Find people to work with, talk with, share ideas with so you are not always doing it alone.  Focus is a hard thing to hold onto all by yourself and just because you own your own business does not mean you have to carry it  by yourself!


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Work It Wednesday ~ How You Can Focus on Your Business And Find A Balance

Work It Wednesday ~ Today is the day of the week we put our head down and focus on getting a lot done.  It is also the day where you can find yourself hitting the slow down in your motivation and your focus can be distracted easily.  Power through it!  Keep focused on crossing a lot off with your Finish It Friday and your personal reward in sight at all times!

Staying Focused Can Be A Challenge…

As business owners, Small Business – Home Based Business – Network Marketers, staying focused can be a challenge.  When we go into business for ourselves we still have life going on around us.  When you become your own boss, you are thought to have a more flexible schedule than those with a traditional job/career in your circles (family and friends).  As much as that is true it is false at the same time.  Though you do not have a boss, office manager or corporate America telling what to do and when to do it, you actually have MORE responsibility.  The weight of success vs failure solely rests on your shoulders along with all of your other responsibilities in life – they are all distractions you can easily get absorbed into and loose focus on YOUR BUSINESS.

Distractions you might get lost in are… family, “having a fun day”, phone calls, cleaning, paying bills, running errands, television, visitors/guests, kid’s school, and more!

We all went into business for our own reasons.  These reasons are important to us and to our families.  We have to remember without focus and discipline in getting “work” things done, our success will hang in the balance.  Focus and discipline is easy when we work for someone else because we are held accountable on our tasks and responsibilities on a daily manner – but working for ourselves with no one looking over our shoulder it is harder to be accountable to what HAS to get done.

Staying Focused…

  1. You have your WHY – the reason you wanted to be your own boss.  What is that?  Is it worth you being focused everyday? Be sure to have a visual of that WHY where you can see it.  Create a collage of images, maybe it is family, traveling, free time, no boss and so on – what every it is have a visual reminder where you can see it in your workspace.  I also suggest keeping a visual copy on the front of your time management tool – like your Tickler File.
  2. You have to set “work hours”.  You need time you can count of being “focused”. This needs to be shared with your family, friends, down line, team and if you are like me in a service providing career with your clients/customers.  If you have small children you are responsible for working from home this is a bit more flexible with them but everyone else should be able to respect those as they would any other place of business.
  3. Don’t kid yourself, having your own business and being your own boss – you have a JOB – you are just running the show and make up the rules!  Staying focused is even more important now than ever.  You and your family along with your business rely on you.  This is where discipline and focus is so important.  In the beginning while you are still building your business foundation, you might have to make personal sacrifices and miss out on things so that you are setting up for success. Determination!
  4. Time management/Structure – having a clear layout of time allotted for certain tasks is a MUST like Social Media – set aside like 30 mins a day, emails – set aside 30 mins in the morning and 30 mins at the close of the day to check and follow up on emails, call returns – pick a time of the day you can sit down and just focus on calls you need to make.  Having time specifically ear-marked for tasks that can be time sucks allows you to be focused and get them done!  Get them Crossed Off your daily todos!  When you get things done you are motivated to do MORE!  Keep milestones for daily activities – monthly achievements – annual goals
  5. If you find that you are spending too much time on doing non-productive tasks – delegate them.  Find a VA service like VA-a-GoGo or a team member that can take over doing those tasks and stay focused on the tasks only YOU can do in building your business.  Things like training a new recruit, following up on new downline, keeping your database up to date, formatting and sending your newsletter, setting up your appointments and so on…. there are several tasks you can get help with that take too much of your focus off of building your business foundation.  This is true for ANY business!
  6. Be sure to reward yourself as you focus and reach your milestones, achievements, goals.  Even the smallest job well done IS A JOB WELL DONE!  Celebrate it.  Reward yourself and remember to set rewards that the family can enjoy with you at times – they are in in it too!

Finding and Keeping a Balance While Staying Focused!

It is hard to always be focused on your business.  When you make the rules it is hard to hold yourself accountable.  Keeping a balance between work and the freedom you wanted and became your own boss for is tough.  It is so easy to say “I’ll do it later” and then take off to play – on the flip side it is so easy to stay so buried in your business that you never take off to play…  How do you keep focused on your business and still have a balance between life and work?

Be sure to focus on the right stuff!  Is it the money that is your focus?  Is it your family that is your focus?  Is it the prestige that is your focus?  Is it the I Can Do It How I Want To Do It you are focused on?  Is it the freedom you are focused on? To be honest is should not be any ONE of these – your focus should be the combination of  ALL of these.  With a well rounded why and focus, you can build a structure that can support achieving all of these in your life.  The key to keeping balance while staying focused is a clean structure to how you do things.  Be organized. Take it serious. Take pride in what you do.  Your focus will be where it needs to be following a structure.


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Throw It Out Thursday ~ We seemed to get so bogged down and overwhelmed by the amount of things we have to do each day.  As solo-preneurs or owners of the brick and mortar business we have a lot more on our “get’er done” lists than most.  We are responsible for not only every day tasks/projects but we are responsible for the team below us completing theirs, securing revenue, client/customer relations, growing the business, along with all of the household and family stuff too – all of them “todos”!

There was a time when being our own boss was appealing – no one telling us what to do, when to do it, and even how to do it but when all of the weight is on our shoulders we tend to look back and go boy it was easier back then!

We have talked all week about todo lists – getting organized.  Trust me as you move into a structure with a plan and organization, you will find what you were looking for when you went into business for yourself.

ToDo Lists should not weigh you down – they should be your structure – your path –

your rungs on the ladder!

You should look at your ToDo list as your blueprint for the day.  If you manage your business in a manner that you are not spending your days putting out fires but schedule things you have the control over your life and business world you always wanted.  The trick is to have a structure, to follow that structure, and to know that every great business man/business woman had structure to building their success – to what level you need is up to you.

Organize those ToDos!

We have talked a lot this week about your todo list and creating a system is a must in business today.  We recommend the Tickler File.  Once you have your system together, no matter what it is, review your todos.  Do you have them prioritized?  The key is that you NEVER over commit on your list of todos for the day – you want to schedule out projects and todos in a way that your list can be completed.  As you get comfortable in a pattern of working and completing your committed todos you can add onto it slowly to build up completing more and more. BUT remember built into your todo system is a reward time where you acknowledge the great job you are doing and you take time to do something for you as a reward.  In our Weekly Productivity Program, we have that on Finish It Friday. We encourage you to set your weekly reward and actually ENJOY it when the time comes!

What to Throw Away on your ToDo List…

Are there items on there that have been on your todo list (on paper or on your mind) since the “beginning of time” and you are still carrying them around?  Where did they fall in the prioritizing you did from above?  Are they high on the list or lowest on the totem-pole?  For those that are lowest, evaluate them…  Why have you not done them yet? Do they really matter?  Will it make a big difference if you do it or not? If it will make a big difference then I suppose it should not be lowest on your totem-pole, right?

Take that todo and scratch it off – get rid of it – throw it out.  You carry a lot of weight keeping things that do not really matter to your business success or growth around.  A lot of times todos you have carried for awhile are no longer the “current” thing to do or are really no longer relevant.

By crossing that todo off your list you will find weight lifted from you.  A sense of relief!  You can always “schedule” to reassess the need for that todo when you have time to focus on it.

Keep your daily/weekly todo lists simple and doable!

Keeping your todo lists “doable” and not over committing allows you to reap the rewards of a day well done.  We tend, as business owners, to think we have to do it all TODAY and everything is on our todo list all of the time. This leads to a feeling of failure and overwhelm. Do not make the mistake on taking on too much everyday – being a success is having control over the growth and what you HAVE to complete.  Do not let the fact you want it ALL NOW guide you to feelings of frustration.  Manage your todo list in a way where you are making progress everyday!

Make your todo list your friend not the dreaded enemy and work with it not against it.  Structure does not have to be a bad thing!


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Work It Wednesday ~ Lists Lists and More Lists! Are You A List Hoarder?

Work It Wednesday ~ In our Weekly Productivity Program today is the day of the week we focus on WORK ING OUR LIST.  Putting the proverbial “nose to the grind stone”!  It is such a relief to get through a lot of the tasks or mini-projects on your list that stack up fast because you put them off but really do not take a lot of time to complete, like returning phone calls, filing, invoicing, cleaning the email inbox and so on.  When you get these kinds of tasks done and “crossed off” you are motivated to sail through the rest of the week with Finish It Friday in sight and the personal reward you set for yourself!

Tracking Your To-dos With a List…

list To-Do Lists!

Having a place where you write down your “to-dos” is very important.  You might be a digital person and prefer to keep them on your computer either in Excel, Word, Evernote or a calendaring program like Google Calendar with their task section.  I prefer to have it written out on paper so no matter where I go I have it and I can CROSS THINGS OFF.  You body responds to physically crossing things off a list when they are done better than if you were to “digitally” check it off.  There is a release of endorphins, a positive feeling,  and a sense of accomplishment when you can actually with a pen cross things off your list.

Lists Lists and More Lists…

How many lists of things to do do you have? Do you use stickies everywhere, little pieces of paper, several different note books, your memory or the computer OR do you do anything to track your lists of to-dos?  How many lists should you have?

Well the first thing, in order to be productive, you must be or get organized with your to-do list(s).  Using stickies, little pieces of paper or several notebooks is not productive.  Have one central place to keep your to-do list.  This takes building that habit of writing them in that place no matter what and always going back to it to review them.  We recommend the Tickler File – it is an easy system to work with and very easy to set up.

Some people have several to-do lists – one for home, one for family, one for business (and if they have more than one business, there is a list for each business), and one to track big projects. Being productive you will want to find a way that works for you to have these all in one place – color coding works well in the Tickler File – using different colors of papers for each kind of to-do list keeps them together but separate.  It is important to keep your “looking” for things to a minimum that is why having them in one place is a helpful thing to your day.

How many lists are too many?  This I can say will go into a personal preference category.  I would suggest to minimize the amount of lists you have going – that just gives you one more thing to track – maybe combine family and home lists if you have them separate now.  Come up with a coding system so you can differentiate them from one another on that list so you can write them down together knowing they are different.  For example, I have one list to track my client to-dos, I put their initial in front of the task so I know who it is for.  If it is a MUST PRIORITY that day I asterisk it too.  I start my day with all the asterisks and then move through my to-do list.

Are You a List Hoarder?

What do yo not want to become is a List Hoarder….  This is a person that has lists everywhere but never looks at them, never crosses anything off, and then one of the tasks becomes going through your task to-do list piles to see what has been done and what was forgotten!  What a complete waste of time!! If you do this, commit to stop doing it and work on a better way to spend your time.

Find That System For Your To-Do Lists!

Finding a system to work with in being organized is the first hurdle to being more productive.  Again, we recommend the Tickler File system – it is easy, expandable, mobile, and customizable.  Our productivity clients have raved about how it has changed how they do things now and they get a lot more done in a week.  The important thing is you find a system to keep your lists.

Once you have your system picked – next is to put it into place. Remember, starting any new system takes building a habit – do not get discouraged if you forget to go back to your to-do list every time – just work at making it a habit to get into.  You should be sure to review the list every night prior to ending your day and making sure your to-do lists are set up for the next morning.

The key is progress in your productivity!

“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.”

 Paul J. Meyer quotes


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